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You may be aware that the new version of ISO 9001 (QMS) and ISO 14001 (EMS) are published on September 2015. We would like to notify you that the ISO 9001:2015 an ISO 14001:2015 are officially published on September 2015. To ensure smoother transition of your Quality and/or Environmental Management Systems (QMS & EMS) to be continuously complied with these new version requirements, this letter is aimed to inform you about the transition arrangement and milestones for your necessary preparatory actions and works earlier.

For the transition of ISO 9001:2015 and ISO 14001:2015, The International Accreditation Forum, Inc. (IAF) published 2 sets of documents - “Transition Planning Guidance” for QMS and EMS respectively on January and February 2015 for respectively QMS and EMS, namely IAF ID 9:2015 and IAF ID 10:2015.

They stipulate some main changes (in Section 1: “Introduction” of these 2 guidance documents.) and provide suggested actions for certified organization to follow. You are encouraged to read these documents and check them out if you have not done so.

These documents are available at IAF website at: 
http://www.iaf.nu/upFiles/IAFID9Transition9001PublicationVersion.pdf (IAF ID 9:2015)

http://www.iaf.nu/upFiles/IAFID10Transition_ISO14001publicationversion27022015.pdf (IAF ID 10:2015)

Validity of ISO 9001 and ISO 14001 Management Systems Standards
ISO 9001:2008 and ISO 14001:2004 will not be valid after three (3) years from publication of ISO 9001:2015 and ISO 14001:2015. There will be a period of 36 months for the transition after publication of the new standards. In other words, all accredited certificates issued to ISO 9001:2008 and ISO 14001:2004 will no longer be valid after September 2018. All certified organization are required completing their transition audit to their current systems before end of the expiry in year 2018.

Schedule for Transition Arrangement
If you system(s) are currently certified against old versions, SGS would need your confirmation with your organization if the audit will be arranged with inclusion of new standards as audit criteria for the transition audit. From now on until end of expiry in 2018, transition audit is possible to be performed for all types of assessment visits, i.e. surveillance / renewal / scope extension audit. Certified organization is required to confirm if you are going to taking this chance for the transition.

SGS Colleague for scheduling audit will therefore confirm with you if you are going to perform transition audit. It would be much efficient in scheduling your audit if you have the preferred date of your transition audit with a plan earlier.

Additional Audit Time for Transition
There are substantial changes in the new management systems, additional time is normally required for the transition audit so as to cover all activities for existing and new standards, and thus your decision of transition time is required making prior to arrangement of the upcoming audits before successful completion of the transition. SGS customer services colleague would try to arrange the audit in accordance with your preferred schedule, if possible, and advise you the additional audit time required. Please do let SGS knows your plan earlier if you have a clear transition plan defined.

What actions are recommended for Certified Organization to take for the Transition

Quoted directly from IAF informative document guidance, SGS clients are recommended to take the following actions:
1) Identify organizational gaps which need to be addressed to meet new requirements.

2) Develop an implementation plan.

3) Provide appropriate training and awareness for all parties that have an impact on the effectiveness of the organization

4) Update existing QMS and EMS to meet the revised requirements and provide verification of effectiveness

5) Where applicable, liaise with SGS for transition arrangements.

As advised by IAF, the degree of changes necessary will be dependent upon the maturity and effectiveness of the current management system(s), organization structure and practices; therefore an impact / gap analysis is strongly recommended in order to identify realistic resource and time implications. SGS may provide such gap analysis service to our clients; you may contact our customer service if you want to know more.

SGS Supports to Your Successful Transition to New ISO 9001:2015 and ISO 14001:2015
Being one of global leading certification bodies in QMS and EMS and your business partner, SGS is pleased to assist you to understand the highlighted changes and new requirements so as to facilitate your successful transition to new QMS and EMS standards. During year 2014 and 2015, SGS Hong Kong organized a series of introductory seminars to enhance awareness of our certified clients about the impacts and changes of the new versions during development stages of ISO 9001 and ISO 14001 in CD, DIS and FDIS stages respectively. If you miss it, you can download our most up-to-date information at our website:

“TRANSITION TO ISO 9001:2015 AND ISO 14001:2015”
http://www.sgsgroup.com.hk/en/Solutions/Transition-to-ISO-9001-and-ISO-14001-2015.aspx

For ISO/FDIS 9001 reference documents, including:
■  SGS ISO 9001 Presentation
■  ISO/FDIS 9001 Briefing Document
■  ISO/FDIS 9001 White Paper

For ISO/FDIS 14001 reference documents, including:
■  SGS ISO/FDIS 14001 Presentation
■  ISO/FDIS 14001 Briefing Document

SGS can help you
Understand the requirements of ISO 9001:2015, ISO 14001:2015, risk-based thinking training courses, which are delivered by our experienced auditors and tutors to assist key colleagues of your organization in understand the changes and impacts. Make the changeover smooth and transparent. Our SGS experienced auditors can carry out gap analysis to help you working out an action plan to help your organization complying with the new revisions progressively.

To find out more about the transition, please contact our Customer Services:
Ms Terri Hung, email: Terri.Hung@sgs.com, tel. 2774 7432
Ms Esther Kong, email: Esther.Kong@sgs.com, tel. 2765 3620